Job Summary

St. Raphael Catholic School is seeking a friendly, organized, and efficient individual to serve as the first point of contact for our school community. The ideal candidate will manage front office operations, provide administrative support to school leadership and staff, and coordinate internal and external communications. This multi-faceted role requires excellent communication skills, a positive attitude, and the ability to handle a range of responsibilities in a dynamic school environment.

Key Responsibilities

Job responsibilities include, but are not limited to:

• Greet and assist students, parents, staff, and visitors in a warm and professional manner.
• Manage incoming phone calls, emails, and general inquiries, directing them appropriately.
• Maintain the appearance and organization of the front desk and reception area.
• Manage visitor sign-in/out procedures, adhering to school safety protocols.
• Provide general administrative support to the principal and teaching staff.
• Prepare, organize, and distribute school documents, reports, and notices.
• Assist with the scheduling of meetings, appointments, and school events.
• Coordinate logistics for field trips, school events, and parent meetings.
• Maintain office supplies and equipment, placing orders as needed.
• Assist with attendance recording and daily absence reporting.
• Support the creation of engaging communication materials for both internal and external audiences.
• Support in updating the school’s website, bulletin boards, and social media channels with timely information.

Required Qualifications and Skills

• High school diploma or equivalent; additional education in office administration or related field is a plus.
• Proficient with FACTS SIS (RenWeb).
• One year of successful experience as an administrative assistant, preferably in a school setting.
• Proficient in all Microsoft Office programs.
• Knowledge of and prior use of office equipment (copiers, computers, etc.).
• Excellent communication skills.
• Demonstrated ability to handle sensitive and confidential information with professionalism and discretion.

Employment is contingent upon successful completion of a Level 2 background screening.

Mission Statement

Christ is the cornerstone of St. Raphael Catholic School, where we empower all to strive for academic excellence, provide faith-filled service to others, reflect Catholic values, and become responsible leaders of the Church and community.